Colchester School District

Maintenance and Destruction of
Criminal Record Check Information

Criminal records and criminal record information obtained through background investigations will be treated as confidential.  They will be disclosed only to those persons specifically designated by state or federal law.  Criminal history logs, release forms and criminal record information will be maintained for three calendar years according the district’s user agreement with the Vermont Criminal Information Center (VCIC).  After the three year retention period, the record information and logs will be maintained or destroyed as follows:

• If the person authorizes maintenance of the information and the information is a notice of no criminal record, the information will be securely maintained by the district indefinitely;
• If the person authorizes maintenance of the information and the information is a criminal record or notice of the existence of a criminal record, the information will be sent by the Superintendent to the Commissioner of Education for secure maintenance in the central records repository;
• If the person does not authorize maintenance of the information, the Superintendent shall destroy the information in accordance with the user agreement.

In order to authorize maintenance of the record beyond the three year retention period, the person subject to the check must submit a request in writing before the end of the three year retention period.  Written request must include:  name, date of birth, social security number, signature, date of request and requested period of retention.  Written requests must be sent to: